Large companies and organizations employ hundreds or even thousands of employees. Managing the licenses assigned to them can be complex. Employee arrivals and departures are handled by the HR department, while user access is assigned by the IT department. Managing processes from multiple locations unnecessarily costs businesses hundreds of thousands of extra crowns. Yet there is a simple solution – IdStory License Manager. Manager.
The HR department continuously recruits new employees, handles the departure of former colleagues or changes the job classification or type of time of existing employees – for example, when they are promoted or go on maternity leave. However, access to company applications or passwords to email boxes are handled by the IT team. Once in a while, the company puts together a list of licenses in use so that HR or supervisors can review them – but until then, the company pays for what no one actually uses.
License Manager offers a one-stop overview
The convenient user interface of the License Manager offers an overview of all licenses in use and easy assignment or removal of licenses when a job is created or changed.
In one step, assign all the permissions a user needs at once – for example, building access, email password, access to the corporate cloud or CRM application. Preferably before the employee starts work. So on the first day, the attendance system already knows him or her and he or she can log in to the office right away.
Pay what you use and still save managers time
The big advantage is that one system centrally manages all cloud licenses, such as Google Workspace, Microsoft Azure or Slack. This makes it easy to spot if you’re not using any and where you can save money. You don’t hold up directors and managers with routine operations and overwhelm IT departments with requests that can be handled by users’ immediate supervisors – and, indeed, they can request the necessary permissions if they’re missing any.
The user of License Manager handles four basic steps very easily: purchasing licenses, replenishing them, assigning them or removing them within the employee’s life cycle – if someone leaves, the company no longer pays for them, if some licenses run out, they get timely information that they need to be replenished. The License Manager can also handle the higher plan function, which is an additional saving on licenses in use.
All information is clearly displayed in one place on your computer, tablet or mobile phone.
